Exhibition Proposals

As a nationally-acclaimed home for the creation and experience of contemporary art, the Kitchener-Waterloo Art Gallery fills a critical role in Waterloo Region’s cultural ecosystem by connecting people and ideas through a challenging and accessible exhibition program. 

The Curatorial Department accepts exhibition proposals from established, mid-career and emerging artists, curators, collectives and groups. While we will review submitted material as promptly as possible, please allow up to three months for a response due to the number of proposals we receive. Exhibitions are typically planned one to three years in advance and we have limited capacity to consider projects with a short timeline. There is no deadline to submit exhibition proposals. 

As outlined in Pillar 1 of our Strategic Plan, KWAG is a non-discriminatory organization that upholds the fundamental principles of equality, inclusivity, accessibility, freedom of expression and open engagement. We promote the participation of our culturally diverse population within the Gallery and community, and welcome exhibition proposals from individuals and groups that are historically on the margins or are traditionally under-represented in cultural institutions. 

If you are interested in submitting an exhibition proposal, please provide the following information in a single PDF document: 

  • Curriculum Vitae (CV), including exhibition record
  • Statement describing your practice and proposal
  • A brief rationale for presenting your work at KWAG 
  • Samples of work must be labelled with your name, title of the work, date(s) of production, medium and dimensions
    • For images, include up to 15 JPGs or a link to view on an external site
    • For video and/or audio, provide links for viewing up to 15 minutes of material such as artist website, Vimeo or YouTube and include passwords if required 
  • Feel free to include other related materials such as recent publications or reviews


Send proposals to the Curatorial Department:

Email (preferred):
Darryn Doull, Curator

Mailing Address:
Kitchener-Waterloo Art Gallery
Re: Exhibition Proposal - Curatorial Department
101 Queen Street North
Kitchener, ON  N2H 6P7

Please note: If you are mailing an exhibition proposal and would like your materials returned after review, you must provide a self-addressed stamped envelope (SASE). If no SASE is provided your materials will either be kept on file or otherwise discarded. KWAG is not liable for the contents of mailed submissions. Please allow up to six months for your materials to be returned.

KWAG is committed to inclusivity and accessibility and can provide alternative arrangements if required or requested. 


OAC Exhibition Assistance Program

Each year the Kitchener-Waterloo Art Gallery serves as a third-party recommender organization for the Ontario Arts Council: Exhibition Assistance Program. This program provides grants of $500 to $2,000 to assist individual artists and collectives with costs related to presenting their work in an exhibition at any venue. Artists who are based in the Waterloo Region and surrounding areas (defined by the OAC as Zone 2) are eligible to submit a funding request for KWAG's consideration through Nova, the OAC’s online application portal. Please note that paper and/or digital applications sent directly to KWAG will no longer be accepted. 

KWAG has now allocated all grant funds available for the 2022-23 intake year. As a result, we are unable to consider any further funding requests for this cycle. Artists seeking support from the Exhibition Assistance Program are advised to apply to other Zone 2 funders that remain open to applications.

Artists may apply to KWAG for funding support through Nova, the OAC's online application portal. KWAG assesses applications on an ongoing basis until our allocated funds have been depleted. Since requests often exceed the funds available through this program, we recommend that artists apply as early as possible within the application timeframe.

Program Changes (effective from 2022-23 Funding Year):

•    Applicants no longer need to apply before their exhibition start date. In 2022-23, applicants may apply for exhibitions that start on or after 14 January 2022. 
•    Photo printing is now an eligible expense


For specific application inquiries, contact Darryn Doull at ddoull@kwag.on.ca